Ballinger is seeking a Specifications Administrative Coordinator to support Architects and Engineers to coordinate the development of project specification documents. The coordinator will be responsible for quality control and organizing the documentation alongside the project architect and lead engineers on the team. 

Specifications

Specifications in construction, also called construction specifications or specs, are details within a construction service contract that outline all the important aspects necessary for project fulfillment. Throughout the project's duration, contractors and construction crews may use specifications as a reference for ‌questions that arise and to ensure the correct fulfillment of each project requirement. Specifications often include information about:

• The scope of work
• The materials for the project
• The timeline and important project milestones
• Methods of installation
• Quality of workmanship
• Testing requirements
• National, state and company safety standards

Contractors often use specifications to supplement architectural drawings and blueprints to describe and document information they may not be able to provide visually.

Position Responsibilities

• Coordinating and leading activities related to construction specification editing and finalizing as required across multiple building design disciplines to ensure adherence to Ballinger standards. The main authoring of the construction specifications is by the design team. The construction specification coordinator assists the design team in the final coordination, formatting and compilation of the specs into specification volumes.
• Assist in coordination of construction specifications formatting procedures and processes of outside consultants to ensure compliance with Ballinger's specification preparation standards.
• Proofreading, identifying discrepancies, tracking document change history across multiple issue milestones including design development, 50% Construction Documents and final Construction Document
• Collaborate with the firm's Project Architects and Engineers to coordinate the submission efforts across multiple projects
• Maintaining the specifications library as well as other tasks related to Ballinger specifications process.

Technical/Professional Skills

• Excellent oral and written communication
• Proficient in Word, Excel, and Bluebeam required.
• Ability to manage multiple priorities and projects as well as adapt to a flexible workload.
• Proficiency in grammar, articulate speech, and accuracy in typing and computer skills required.
• Must have excellent organizational and time management skills for working multiple task assignments received from multiple team members
• Strong interpersonal skills. Must be able to work closely with leadership from multiple teams
• Word processing environment experience; proficient in Microsoft Word, Bluebeam, and Excel required.

Requirements

• Qualified candidates must have a high school diploma or equivalent . Associate degree or diploma in business or administrative office professional studies preferred.
• Minimum of 5 years of experience working as an administrative support role required including construction specifications preparation; prior work experience in the architectural and engineering design industry is a plus.
• Self-motivated, competent in office administrative procedures.
• Ability to self -manage multiple project deadlines and feedback from numerous design team members
• Must be able to work occasional overtime.