Full Charge Bookkeeper for Architectural Firm

A small Philadelphia architecture firm is seeking a part-time full-charge bookkeeper for approximately one day per week. This is potentially a hybrid in-person / remote position, but some amount will have to be performed in the office.

Applicants must have experience with job tracking and time tracking. Proficiency in QuickBooks, Excel, Word, and other Office applications is required. Detailed professionalism, self-direction, and excellent communication skills are also required. Understanding the architecture industry is highly desirable.

Weekly responsibilities include A/R, A/P, vendor and customer correspondence, time tracking, job tracking, account reconciliations, payroll interface, 401(k) administration, and light HR duties.

Responsibilities will also include tracking complex receivables and payables, including multi-phase invoicing and vendor payment schedules. This requires timely communication with project managers to ensure accurate invoices are issued in a timely fashion.

Monthly and annual responsibilities include worker's comp audits, correspondence with the company's accountants, monthly and annual financial reports and adjusting journal entries, up-to-date record keeping and filing, and cash-flow management.

RESPONSIBILITIES

Accounts receivable

Accounts payable

Bank account and credit card reconciliation

Monitoring cashflow

Filing

Generating financial reports

Submitting time to payroll

Recording payroll journal entries

Tracking job costs including payroll

Managing 401(k) submittals

Light HR setup and recordkeeping

Vendor and client correspondence

Adjusting journal entries as needed

Backing up QuickBooks and proper document retention

TO APPLY

Please submit a cover letter, resume, and references to Jeremy Tenenbaum at [email protected].